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Warning: The following steps in this article will allow you to run the new year's payroll with old tax tables. This will mean that the calculations of income tax, CPP, and EI will be calculated based off the old tax tables. This can be adjusted in your second payroll run, as long as you download the new year's tax tables before running this second payroll run. 

Year-End Checklist

  • Reviewed accruals (Employee Year-to-Date report and opening balances) 
  • Reviewed accrual and deduction payroll categories, if resetting at year end 
  • Processed all payrolls for the current year  
  • Reviewed employee information (full name, social insurance numbers, address, etc.) 
  • Reviewed company information (name, address, RCT number, etc.) 
  • Reviewed employer's EI rate (Configuration > Company Edit) 
  • Made a backup of your data 
  • Renewed your license (required for new year's tax tables)

Closing Your Current Year 

  1. Navigate to Year End > Close Year. 
  2. Read the instructions thoroughly. 
  3. Click "Next". 
  4. Review your options thoroughly. 
  5. Click "Next". 
  6. Create a backup. 
  7. Type "CLOSE 20XX" (the current year, as prompted). 
  8. Click "Process". 
  9. Click "OK" to complete closing your current year. 
  10. The current year is now closed. Enter into your company with the new year in order to process payroll for the new year. 

Preparing To Run Payrolls In The New Year 

  1. Navigate to Setup > Payroll Groups. 
  2. Verify the pay periods and pay calendar for your weekly or bi-weekly payroll groups. 
    1. If your pay frequency is weekly, you may need to change the number of pay periods to 52 or 53. 
    2. If your pay frequency is bi-weekly, you may need to change the number of pay periods to 26 or 27. 
  3. Click "Save" to save your changes to the pay calendar. 

You can now run your first payroll in the new year. Please note that you must download the new year's tax tables before running your second payroll, as the above steps will use outdated tables of the previous year. 

Updating To The New Year's Tax Tables After Your First Pay Run

  1. Identify and make a note of the license file location by navigating to Help > License Information. When installing the new version of the software, you may be prompted to identify the location of the license file.
  2. Navigate to Utilities > Backup Company Data to back up your data. 
  3. Close Acclaim. 
  4. After renewing your license, you will be able to download and install the new Acclaim software. Download the latest version of Acclaim from Paymate's customer portal. Be sure to make a note of where you saved your downloaded file. 
  5. Uninstall the current version of Acclaim using your computer's Add or Remove Programs setting. You can also uninstall the program through your Windows Control Panel. 
  6. Locate where you downloaded the latest version of Acclaim. Install the new version.
  7. Run the Acclaim program. 
  8. If you are not prompted, navigate to Help > License Information.
  9. Click "Activation Key". 
  10. Refer back to Paymate's customer portal and find the 'Maintenance Year Key'. Copy and paste this into Acclaim's Access Key window. 
  11. Click "OK". 
  12. Navigate to Setup > Employee. 
  13. Click "Net Claim". 
  14. Click "OK" to update to the latest tax tables.
  15. If you have multiple computers that access Acclaim, you must repeat steps 4 through 6 on each computer. You will not need to enter any activation keys.