Problem:
An Employee can deposit their pay up to 5 bank accounts per employee depending on the bank that your company has set up under the bank file creation in your payroll process. CPA Standard 005, Royal Bank, and CIBC interfaces can support multiple bank accounts for each employee other banks allow only 1 account for direct deposit.
Solution:
To set up the direct deposits under the employee bank screen follow the steps listed below.
Have each employee give you a voided cherub to enter his or her banking information.
Steps:
- From the main Paymate window select Setup > Employees.
- Select the first employee and click Edit.
- On the Bank tab check the box beside Pay Employee by Direct Deposit.
- Enter the banking information for the employee.
- Click Save. Click Close .
- Repeat steps 2 through 5 for each employee being paid by Direct Deposit.
Note: Paymate will begin with only one bank account in the Bank tab. In order to have the multiple bank accounts appear you must first create your bank file under Process Payroll.
To create the bank file under Process Payroll please follow the steps below:
Steps:
- Process your payroll; you should have at least one employee by direct deposit in order to be able to access the banking module.
- From Payroll>Process Payroll.
- Select Banking > Create Bank File.
- Select your Bank from the drop-down menu and Click Save.
- Enter the required information. Your Bank provides all the information entered here.
- Click Save.
- Click Create. Paymate will create a bank file at your specified location, for e.g. C:\Paymatew\yourcompany.cpy\YYYY. Bank file name could be bank.txt or <your company name>.txt
- Transmit the file to the bank, by the bank specified method.