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If you are using a pay frequency of Weekly or Bi-Weekly, it is possible for you to have an extra or one less pay period. This can happen due to a leap year in the current year or in the year before. In Clarity, you can add or remove an extra pay period accordingly. This is done by changing the pay frequency assigned to that group. NOTE: ONLY bi-weekly and weekly payroll groups can be modified in this fashion. Other pay frequencies, such as monthly or semi-monthly, cannot be modified.

Pre-Requisites

  • Know how many pay periods you have this year 
  • Know what your pay period start, end, and payment/cheque dates are 

Solution

  1. In Clarity, navigate to Setup > Payroll Settings > Payroll Groups > 'List' tab. 
  2. Double-click the payroll group you want to add an extra pay period to. 
  3. In the 'Detail' tab of the payroll group, click on the "Pay Frequency" field. 
  4. Select the appropriate pay frequency.
  5. Scroll through the pay calendar to verify the start, end, and payment/cheque dates. Note: You will not be able to change the pay period start and end dates once you begin processing payroll, so please make sure these dates are correct before doing so! You can always change the payment/cheque dates at the time of your payroll, in the event that it lands on a holiday or weekend. 
  6. Click the checkmark button at the top-right corner of the window to save your changes. The number of pay periods have now been changed. 

Special Notes

This method is not recommended if you have already ran payroll this year, because you may end up under-deducting or over-charging EI and CPP.

If you have already ran payroll this year, it is recommended to reselect the same pay period that you have just used and run another payroll using this period. If you wish to have the taxes, CPP, and EI blended together for this pay period, navigate to Setup > Preferences > 'Payroll' tab. Ensure that there is a checkmark in the box that says "Calculate deductions based on totals of the pay period". If this box is left deselected, Clarity will treat each timesheet and paycard in the pay period as a separate entity. This means that taxes, CPP, and EI will not be blended or combined together. This method should save the employee some money on taxes paid.