Acclaim - How to Set Up Direct Deposit (EFT)

Problem:

You want to set up direct deposit, or electronic funds transfer, to pay your employees instead of printing cheques.

Solution:

Pre-Requisites

• You know your employees' banking information (provided you with information, or provided you with a void cheque)
• Your bank has provided you with the information required to submit a wire transfer file

Setting Up Employees to Receive Direct Deposit

Steps:

1. Open Acclaim. 
2. Navigate to Setup > Employees. 
3. Double-click the employee to open their profile. 
4. Navigate to the "Bank" tab. 
5. Tick the checkbox "Pay Employee by Direct Deposit". 
6. Enter the employee's banking information. 
7. Click "Save" to save your changes. 
8. Repeat steps 3 through 7 for all employees being paid by direct deposit.  

Entering Company Banking Information & Creating a Bank File

Steps:

1. Open Acclaim. 
2. Process your payroll as normal. You should have at least one (1) employee being paid by direct deposit in order to be able to edit your company banking information. 
3. Navigate to Payroll > Process Payroll.
4. Navigate to Banking > Create File for Bank. 
5. Select your company bank from the dropdown menu. 
6. Click "Save" to save your changes. 
7. Enter all required information. Your banking institution should provide you with all the information required. 
8. Click "Save" to save your changes. 
9. Click "Create". Acclaim will create a bank file for your specified location (e.g. C:\PAYMATEW\YourCompany.CPY\2020). Your bank file name could be "bank.txt" or "<YourCompanyName>.txt". 
10. Transmit the file to your banking institution, by your bank's specified method. 

Watch our video guide: 

(For more information please refer to Knowledge Base in Paymate program (Help> Knowledge Base)